Version Control

Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. Features

Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. gives your team a method for working on files together, along with the ability to refer back to prior versions of any file. The following summarizes the new features.

Automatic File History

On folders you designate, FilesAnywhereautomatically creates a backup Setup Daily, Weekly or Monthly scheduled jobs. Synchronize folders between multiple locations, or create automated file transfer jobs. Jobs run automatically as a background service. Simple, wizard-based software is included with the WebAdvanced plan. copy of every file version that is uploaded. These can be accessed later at any time, directly from a Version History repository folder.

Delete Protection
If File History is enabled for a folder, whenever users delete any files or folders within that folder, or the folder itself, FilesAnywhereautomatically creates a separate backup Setup Daily, Weekly or Monthly scheduled jobs. Synchronize folders between multiple locations, or create automated file transfer jobs. Jobs run automatically as a background service. Simple, wizard-based software is included with the WebAdvanced plan. copy of the file or folder being deleted and places this copy into the Version History Repository under a "Deleted Items" folder. This can be purged from the Version History Repository at any time. The automatic delete protection feature also logs details of the Delete event and displays this in the File History Report for the selected parent folder.

File History Report Browser
A dynamic File History Report summarizes all file updates recorded for a selected file, or for all files in a selected folder. Earlier versions of files can be directly downloaded by clicking on records in the report. Details can be opened on any file version record, to view comments and statistics about the file update. All Uploads and Deleted are tracked.

Checkin/Checkout The method of Checking files In and Checking them Out, for editing. This is the main feature activated when you turn on Version Control for a folder.

On designated folders, file editing is automatically tracked and controlled via a built-in Checkin/Checkout process.

Users Checkout files to download and Checkin files to upload. This feature prevents accidental overwrites and allows efficient, system-coordinated editing of shared file spaces. Read-only downloads are also tracked in the Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. database for querying and reporting folder activity later.

Checkin/Checkout Report Browser

A dynamic Checkin/Checkout Report displays a detailed list of all file activity for the selected file, or for all files in a selected folder, including user Checkouts, Checkins, and Downloads. Earlier versions of files can be directly downloaded by clicking on records in the report. Details can be opened on any file version record, to view comments and statistics about the file transfer.

Advanced File Browser
The file browser provides a quick way to search Search File/Folder Names, Text in Files, Metatag Keywords or Comments. Instantly search files in folders or account-wide. An available Index feature (included with all multi-user accounts) rapidly indexes all readable file content in the account, making word searches lightning-fast, even over thousands of files! Create your own keywords, then "tag" files to search by keyword. for files across multiple file folders and take actions on multiple selections of files. Built-in query filters provide rapid access to specific types of Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. files, such as all Checked Out files. Actions that can be taken on the resulting file list include: Force Checkout, Undo Checkout, Download, and Delete.

Email Notification

Folders can be selected to have an email notification sent whenever any files within the folder are updated. You can select any number of email recipients for these notifications.

Daily Activity Email Report
All folder activity throughout the day is summarized into an optional email report sent each day to all GroupShare The GroupShare feature allows you to share any of your folders with other users, assigning either read-only access or full access. Users with Read-only access can only Download files in the folders you are sharing. Users with Full Access can Download and Upload files into your folder. Use GroupShare with full access to collaborate on shared project files that your group can update, or publish files read-only for others to easily download via FilesAnywhere. You can navigate GroupShare folders directly in your Folder Tree, and work with GroupShare files and subfolders the same way you work with your own files and folders. members, or a customized recipient list.

How to Enable Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file.

To turn on Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. and try out the features, open the Properties screen for any folder or your Root folder, and check the Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. options you wish to turn on.

No files will be changed in any way. You can remove Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. at any time.

Basic Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. Symbols
The following table will help you identify the meaning of the standard folder and file symbols.

Note: A more detailed table of folder and file symbols appears in the Getting Started Guide and the Version Control Administrator Guide.

Folder Symbols

Normal Folder

Shared Folder

Folder with Disable Delete

Folder with File History

Folder with Checkin/Checkout

FilesAnywhere Root Drive

Version History Repository

File Symbols

Checked-in File (PDF)

Checked-out File (PDF)

To understand all of the features provided by FilesAnywhere Version Control, please refer to individual Help Tips on the Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. pages, review the Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. section of the FilesAnywhereUser Manual (Online Help), or the download the comprehensive Version Control Administrator Guide below.

Download - Version Control Version Control provides a structure for working on files in a team, along with detailed tracking, alerts, and the ability to open any prior version of a file. Administrator Guide: Word document Adobe PDF